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Industries · AI for finance

AI for finance and accounts payable.

We build AI that checks every invoice against what you agreed to pay, claims what you are owed, and closes the month sooner, inside the systems you already run.

Talk to usWhere should yours run?

Updated

An engraving of a trading company’s counting house: clerks at a long desk comparing invoices with ledgers and price books, invoices on spikes, a balance scale, and through an archway a warehouse of crates and pipe being checked against a list.

How can a finance team use AI?

Start where money leaks: invoices that don’t match what you agreed to pay. An agent reads every invoice in any format and checks each line against the contract, price sheet, quote and purchase order: the price, the volume tier, the unit of measure, the quantity and any surcharge. A sample checks a few invoices; this checks every line, and a person decides on each exception with the line that proves it. Then the rebates and claims you are owed, and the close.

Desk by desk

What we would build across the office, each one trained on how your team works today.

01

Accounts payable

Invoices in, matched and ready to pay.

  • Invoices readPDFs, emails, portals and EDI read into the same fields, whatever the supplier sends.
  • Three‑way matchPurchase order, receipt and invoice matched line by line.
  • Duplicates caughtThe same invoice sent twice, or again under a new number, stopped before it is paid.
  • Exceptions routedEach mismatch sent to the person who can settle it, with the evidence attached.
02

Contract price compliance

Paying what you agreed, on every line.

  • Agreements loadedContracts, price sheets, quotes and job pricing read once, with their tiers and end dates.
  • Every line checkedUnit price, volume tier, unit of measure and quantity set against the agreement in force that day.
  • Surcharges questionedFreight, fuel and handling charges the agreement never mentioned, flagged.
  • Price increases heldA supplier increase checked against the notice and terms it needs before it is accepted.
03

Claims and recoveries

Getting back what you are owed.

  • Credits chasedA credit request drafted with the proof, and followed until it shows on the statement.
  • Rebates trackedPurchases counted against each rebate tier, and the rebate claimed once it is earned.
  • Supplier claimsShip‑and‑debit and price protection claims filed before their deadlines.
  • A look backInvoices already paid checked against the agreements in force when they were billed.
04

Close and reporting

The month closed sooner, with fewer surprises.

  • ReconciliationsStatements, bank lines and ledgers matched, and whatever doesn’t match explained.
  • AccrualsGoods received but not yet invoiced, estimated from the orders and receipts.
  • Price varianceWhat you paid against what you agreed, by supplier, part and job.
  • Supplier questionsPayment status answered from the system, so suppliers stop calling.

We don’t replace people.

We build tools that take the repetitive part off people’s desks, so they have more time for the work only they can do, and every day is a little easier. Every agent works for someone on your team, and a person stays in charge of what matters.

The rules you work under

We work within your rules.

It runs where your data already lives, and a person approves what matters. How we handle your data

  • Approvals and controlsThe agent finds and drafts. A person approves every payment, dispute and credit request, within the approval limits you already set.
  • Your system of recordThe ERP and the AP system stay the record. Every check is logged with the invoice line and the agreement it used.
  • Your prices stay yoursContracts and pricing are read where they sit and never train anyone else’s model.

How it starts

One desk at a time, so every step is proven before the next.

  1. 01A working callHow the office runs today, where the hours go, and what must never go wrong.
  2. 02One desk firstWe pick the work worth the most and build that, joined to the systems you have.
  3. 03Run alongsideIt works real cases next to your people until it matches them.
  4. 04Then the next deskEach desk added once the last one has earned its place.

Questions

What is contract price compliance?

Checking that every invoice line is billed at the price you agreed: the right unit price, tier, unit of measure and terms, with no charges the agreement doesn’t allow. A recovery audit runs the same check backward over invoices already paid.

Where does overbilling come from?

Mostly from ordinary drift, not fraud: a price list nobody updated, a quote that expired, the wrong volume tier, a case billed as each, a surcharge added later, or the same invoice sent twice. Each is small; across thousands of lines they add up.

Does it work with our ERP and AP software?

Yes. We work with the systems you already run, through their own connections where they have them, and through exports and reports where they do not.

Can it read our contracts and price sheets?

Yes: contracts, price lists, quotes, spreadsheets and job pricing, in the formats you already keep. Where an agreement is unclear, it asks a person instead of guessing.

Will it dispute charges with suppliers on its own?

No. It drafts the credit request with the invoice line and the agreement that proves it, and a person decides what to send.

We are a distributor. Does it handle our claims to manufacturers?

Yes. It matches each sale made under a special pricing agreement to that agreement, files ship‑and‑debit and price protection claims before their deadlines, and follows each one until it is paid.

Tell us about the work. We’ll show you the AI for it.

Talk to us